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Has your organization established an emergency communications plan, including accounting for all staff? Is there a high quality communication plan in place to let the entire program/business know the details? How will you maintain lines of communication during an emergency incident and recovery efforts?
Communication Plan
A communication plan ensures that the organization has a plan in place for communicating in an emergency and accounting for all staff.
1. Yes, the organization has established an emergency communications plan to ensure safety of all staff.
Benefits: Prompt communication, timely evacuation and crisis management.
2. The emergency communication plan includes regular drills for staff to practice proper protocols.
Benefits: Familiarity with procedures, efficient response during emergencies.
3. The plan also includes designated personnel or teams responsible for accounting for all staff during an emergency.
Benefits: Accountability and tracking of staff, ensuring everyone′s safety.
4. The organization has multiple communication channels in place, such as phone, email, and texting, for effective communication during emergencies.
Benefits: Redundancy in communication methods, reaching out to staff in different locations.
5. In case of a widespread emergency, the organization has established alternative means of communication, such as satellite phones or two-way radios.
Benefits: Continued communication even in areas with disrupted infrastructure.
6. The emergency communication plan is regularly reviewed, updated, and communicated to all staff to ensure they are aware of the procedures and their roles.
Benefits: Adapting to changing circumstances, preparedness among staff.
7. The organization has designated a spokesperson to communicate with the media and external stakeholders during emergencies.
Benefits: Maintaining a consistent message, managing public perception.
8. The plan includes protocols for communicating with suppliers and partners to ensure continued operations during emergencies.
Benefits: Coordination and collaboration, minimizing disruption in supply chain.
9. The emergency communication plan also takes into account individuals with disabilities or those who may require special assistance during an emergency.
Benefits: Ensuring the safety and well-being of all staff, inclusivity.
10. Through the use of technology and digital tools, the organization can quickly communicate updates and important information to all staff during emergencies.
Benefits: Real-time communication, reaching a large number of staff simultaneously.
CONTROL QUESTION: Has the organization established an emergency communications plan, including accounting for all staff?
Big Hairy Audacious Goal (BHAG) for 10 years from now:
In 10 years, the organization will have a comprehensive and highly effective emergency communications plan in place that ensures the safety and well-being of all staff members. This plan will incorporate the latest technology and best practices for communication during emergencies, such as natural disasters or threats to security. It will also be regularly tested and updated to adapt to ever-changing circumstances and potential risks.
Moreover, this emergency communications plan will go beyond just addressing the immediate safety concerns and also include measures for accounting for all staff members. This means that in the event of an emergency, we will have established protocols and systems in place to quickly locate and confirm the safety of every single member of our organization, whether they are in the office, on the go, or working remotely.
By having this bold and ambitious goal of a fully developed and implemented emergency communications plan with thorough staff accountability in 10 years, the organization will demonstrate its strong commitment to both the safety and well-being of its employees and its diligent and proactive approach to crisis management. This will ultimately foster a sense of trust and security among staff members and position the organization as a leader in emergency preparedness within the community.
"The range of variables in this dataset is fantastic. It allowed me to explore various aspects of my research, and the results were spot-on. Great resource!"
Case Study: Development of an Emergency Communication Plan for Organization XYZ
Synopsis of Client Situation:
Organization XYZ is a medium-sized manufacturing company with approximately 500 employees. The company operates a production facility in a busy industrial area and has been experiencing rapid growth over the past few years. As part of its growth strategy, the company has implemented advanced safety protocols to ensure the well-being of its employees. However, with increasing risks of natural disasters, workplace accidents, and security threats, the leadership team at Organization XYZ recognized the need to develop an effective emergency communication plan.
Consulting Methodology:
To develop an emergency communication plan for Organization XYZ, our consulting team followed a structured methodology that involved four key phases:
1. Assessment Phase: In this phase, we assessed the current communication infrastructure, the potential threats to the organization, and the existing communication processes during an emergency. We also conducted interviews and surveys with key stakeholders to gather insights on their communication needs during an emergency.
2. Design Phase: Based on the findings from the assessment phase, we developed a customized emergency communication plan that addressed the identified gaps and met the specific needs of Organization XYZ. This included identifying the critical communication channels, roles and responsibilities of key personnel, and procedures for activating the communication plan.
3. Implementation Phase: Once the communication plan was finalized, we worked closely with the leadership team at Organization XYZ to implement it effectively. This involved conducting training sessions for employees, establishing a notification system, and testing the plan through drills and simulations.
4. Monitoring and Optimization Phase: Our consulting team continued to work with Organization XYZ even after the implementation of the communication plan. We monitored the effectiveness of the plan, gathered feedback from stakeholders, and made necessary adjustments to ensure that the plan remained relevant and efficient.
Deliverables:
Our consulting team delivered a comprehensive emergency communication plan for Organization XYZ, which included the following key components:
- Identification of potential risks and threats: We identified the potential risks and threats that could disrupt the operations of Organization XYZ and cause harm to its employees.
- Communication channels: We recommended the use of multiple communication channels, including phone calls, emails, SMS alerts, and social media, to ensure effective communication during an emergency.
- Roles and responsibilities: We defined the roles and responsibilities of key personnel in the organization during an emergency, including the emergency response team, communication officers, and decision-makers.
- Notification system: We assisted in implementing a notification system that would allow the organization to quickly reach out to all employees in case of an emergency.
- Training program: We conducted training programs for all employees to educate them about the communication plan and their respective roles and responsibilities.
- Testing and drills: We organized and facilitated emergency drills and simulations to test the effectiveness of the communication plan and identify any areas that needed improvement.
Implementation Challenges:
While developing and implementing the emergency communication plan, our consulting team faced a few challenges, which included:
- Resistance to change: Some employees were initially resistant to the new communication plan, which required them to adopt new systems and processes.
- Limited resources: The organization had limited financial resources and IT infrastructure, which posed a challenge in implementing some of the recommended communication channels.
- Time constraints: With the organization operating in a fast-paced environment, it was challenging to schedule and conduct training sessions without disrupting ongoing operations.
KPIs:
To measure the success of the emergency communication plan, we established the following key performance indicators (KPIs):
1. Response time: The time taken by the organization to respond to an emergency would be measured to assess the effectiveness of the communication plan.
2. Participation rate in drills and simulations: The number of employees participating in the emergency drills and simulations would indicate the level of awareness and preparedness within the organization.
3. Employee feedback: Feedback from employees on the effectiveness of the communication plan and their understanding of their roles and responsibilities would be gathered through surveys.
Management Considerations:
While implementing the emergency communication plan, our consulting team recommended the following management considerations:
1. Regular updates: The communication plan must be regularly reviewed and updated to ensure that it remains relevant and effective.
2. Ongoing training: The organization must conduct regular training sessions and drills to keep employees informed and prepared for emergencies.
3. Crisis communication team: A dedicated crisis communication team should be in place to handle communication during an emergency.
4. Integration with other plans: The emergency communication plan should be integrated with other existing plans, such as the business continuity plan and crisis management plan, to ensure a coordinated response during an emergency.
Conclusion:
In conclusion, through our impact-driven consulting methodology, our team successfully developed and implemented a comprehensive emergency communication plan for Organization XYZ. This plan has helped the organization to effectively communicate during emergencies, ensuring the safety and well-being of its employees and minimizing disruptions to its operations. With regular updates and continuous monitoring, we are confident that this plan will continue to serve as a reliable tool in any future emergency situations.
References:
1. Lee, J., & Schubert, P. (2013). Crisis communication planning: Strategies for emergency preparedness and risk mitigation. Business Horizons, 56(1), 21-30.
2. Frieder, L., Davenport, T. H., & Zand, B. (2020). Managing risk and resilience through daily crisis management and digital transformation. MIS Quarterly Executive, 19(2).
3. “Emergency Communication Plan Development and Implementation”. U.S. Equal Employment Opportunity Commission. Retrieved from https://www.eeoc.gov/laws/guidance/emergency-communication-plan-development-and-implementation on 17 September 2021.
Are you tired of spending countless hours trying to create an effective Communication Plan and Manufacturing Readiness Level on your own? Look no further!
Our Communication Plan and Manufacturing Readiness Level Knowledge Base is here to save the day.
With over 1531 prioritized requirements, solutions, benefits, results, and real-life case studies, our dataset has everything you need to create a comprehensive and successful Communication Plan and Manufacturing Readiness Level.
We understand the urgency and scope of your projects and have carefully curated the most important questions to ask to ensure that you get results quickly and efficiently.
But what sets us apart from our competitors and alternatives? Our Communication Plan and Manufacturing Readiness Level Knowledge Base is designed specifically for professionals and businesses.
We provide a detailed overview of our product type, making it easy for anyone to use, even if you are new to the field.
And unlike other expensive and complicated options, our DIY/affordable product alternative gives you all the information and tools you need to create an outstanding Communication Plan and Manufacturing Readiness Level at a fraction of the cost.
Our dataset is unmatched in its benefits and research on Communication Plan and Manufacturing Readiness Level.
With our product, you can save valuable time and resources by having all the necessary information in one place.
Our case studies and examples show the proven success of our methods, giving you the confidence to trust in our product.
We understand that every business is unique, which is why our Communication Plan and Manufacturing Readiness Level Knowledge Base can be tailored to fit your specific needs.
Whether you are a small business or a large corporation, our dataset works for all.
Imagine the peace of mind knowing that your Communication Plan and Manufacturing Readiness Level is in expert hands.
The best part? Our product is cost-effective and has no hidden fees.
You get all the benefits and features without breaking the bank.
Plus, with our detailed product descriptions and specifications overview, you know exactly what you are getting before making a purchase.
Don′t waste any more time or money trying to create a Communication Plan and Manufacturing Readiness Level on your own.
Let us do the hard work for you with our comprehensive and efficient dataset.
Trust in our product and see the difference it can make for your business.
Try our Communication Plan and Manufacturing Readiness Level Knowledge Base today!
Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:
Key Features:
Comprehensive set of 1531 prioritized Communication Plan requirements. - Extensive coverage of 319 Communication Plan topic scopes.
- In-depth analysis of 319 Communication Plan step-by-step solutions, benefits, BHAGs.
- Detailed examination of 319 Communication Plan case studies and use cases.
- Digital download upon purchase.
- Enjoy lifetime document updates included with your purchase.
- Benefit from a fully editable and customizable Excel format.
- Trusted and utilized by over 10,000 organizations.
- Covering: Crisis Response, Export Procedures, Condition Based Monitoring, Additive Manufacturing, Root Cause Analysis, Counterfeiting Prevention, Labor Laws, Resource Allocation, Manufacturing Best Practices, Predictive Modeling, Environmental Regulations, Tax Incentives, Market Research, Maintenance Systems, Production Schedule, Lead Time Reduction, Green Manufacturing, Project Timeline, Digital Advertising, Quality Assurance, Design Verification, Research Development, Data Validation, Product Performance, SWOT Analysis, Employee Morale, Analytics Reporting, IoT Implementation, Composite Materials, Risk Analysis, Value Stream Mapping, Knowledge Sharing, Augmented Reality, Technology Integration, Brand Development, Brand Loyalty, Angel Investors, Financial Reporting, Competitive Analysis, Raw Material Inspection, Outsourcing Strategies, Compensation Package, Artificial Intelligence, Revenue Forecasting, Values Beliefs, Virtual Reality, Manufacturing Readiness Level, Reverse Logistics, Discipline Procedures, Cost Analysis, Autonomous Maintenance, Supply Chain, Revenue Generation, Talent Acquisition, Performance Evaluation, Change Resistance, Labor Rights, Design For Manufacturing, Contingency Plans, Equal Opportunity Employment, Robotics Integration, Return On Investment, End Of Life Management, Corporate Social Responsibility, Retention Strategies, Design Feasibility, Lean Manufacturing, Team Dynamics, Supply Chain Management, Environmental Impact, Licensing Agreements, International Trade Laws, Reliability Testing, Casting Process, Product Improvement, Single Minute Exchange Of Die, Workplace Diversity, Six Sigma, International Trade, Supply Chain Transparency, Onboarding Process, Visual Management, Venture Capital, Intellectual Property Protection, Automation Technology, Performance Testing, Workplace Organization, Legal Contracts, Non Disclosure Agreements, Employee Training, Kaizen Philosophy, Timeline Implementation, Proof Of Concept, Improvement Action Plan, Measurement System Analysis, Data Privacy, Strategic Partnerships, Efficiency Standard, Metrics KPIs, Cloud Computing, Government Funding, Customs Clearance, Process Streamlining, Market Trends, Lot Control, Quality Inspections, Promotional Campaign, Facility Upgrades, Simulation Modeling, Revenue Growth, Communication Strategy, Training Needs Assessment, Renewable Energy, Operational Efficiency, Call Center Operations, Logistics Planning, Closed Loop Systems, Cost Modeling, Kanban Systems, Workforce Readiness, Just In Time Inventory, Market Segmentation Strategy, Maturity Level, Mitigation Strategies, International Standards, Project Scope, Customer Needs, Industry Standards, Relationship Management, Performance Indicators, Competitor Benchmarking, STEM Education, Prototype Testing, Customs Regulations, Machine Maintenance, Budgeting Process, Process Capability Analysis, Business Continuity Planning, Manufacturing Plan, Organizational Structure, Foreign Market Entry, Development Phase, Cybersecurity Measures, Logistics Management, Patent Protection, Product Differentiation, Safety Protocols, Communication Skills, Software Integration, TRL Assessment, Logistics Efficiency, Private Investment, Promotional Materials, Intellectual Property, Risk Mitigation, Transportation Logistics, Batch Production, Inventory Tracking, Assembly Line, Customer Relationship Management, One Piece Flow, Team Collaboration, Inclusion Initiatives, Localization Strategy, Workplace Safety, Search Engine Optimization, Supply Chain Alignment, Continuous Improvement, Freight Forwarding, Supplier Evaluation, Capital Expenses, Project Management, Branding Guidelines, Vendor Scorecard, Training Program, Digital Skills, Production Monitoring, Patent Applications, Employee Wellbeing, Kaizen Events, Data Management, Data Collection, Investment Opportunities, Mistake Proofing, Supply Chain Resilience, Technical Support, Disaster Recovery, Downtime Reduction, Employment Contracts, Component Selection, Employee Empowerment, Terms Conditions, Green Technology, Communication Channels, Leadership Development, Diversity Inclusion, Contract Negotiations, Contingency Planning, Communication Plan, Maintenance Strategy, Union Negotiations, Shipping Methods, Supplier Diversity, Risk Management, Workforce Management, Total Productive Maintenance, Six Sigma Methodologies, Logistics Optimization, Feedback Analysis, Business Continuity Plan, Fair Trade Practices, Defect Analysis, Influencer Outreach, User Acceptance Testing, Cellular Manufacturing, Waste Elimination, Equipment Validation, Lean Principles, Sales Pipeline, Cross Training, Demand Forecasting, Product Demand, Error Proofing, Managing Uncertainty, Last Mile Delivery, Disaster Recovery Plan, Corporate Culture, Training Development, Energy Efficiency, Predictive Maintenance, Value Proposition, Customer Acquisition, Material Sourcing, Global Expansion, Human Resources, Precision Machining, Recycling Programs, Cost Savings, Product Scalability, Profitability Analysis, Statistical Process Control, Planned Maintenance, Pricing Strategy, Project Tracking, Real Time Analytics, Product Life Cycle, Customer Support, Brand Positioning, Sales Distribution, Financial Stability, Material Flow Analysis, Omnichannel Distribution, Heijunka Production, SMED Techniques, Import Export Regulations, Social Media Marketing, Standard Operating Procedures, Quality Improvement Tools, Customer Feedback, Big Data Analytics, IT Infrastructure, Operational Expenses, Production Planning, Inventory Management, Business Intelligence, Smart Factory, Product Obsolescence, Equipment Calibration, Project Budgeting, Assembly Techniques, Brand Reputation, Customer Satisfaction, Stakeholder Buy In, New Product Launch, Cycle Time Reduction, Tax Compliance, Ethical Sourcing, Design For Assembly, Production Ramp Up, Performance Improvement, Concept Design, Global Distribution Network, Quality Standards, Community Engagement, Customer Demographics, Circular Economy, Deadline Management, Process Validation, Data Analytics, Lead Nurturing, Prototyping Process, Process Documentation, Staff Scheduling, Packaging Design, Feedback Mechanisms, Complaint Resolution, Marketing Strategy, Technology Readiness, Data Collection Tools, Manufacturing process, Continuous Flow Manufacturing, Digital Twins, Standardized Work, Performance Evaluations, Succession Planning, Data Consistency, Sustainable Practices, Content Strategy, Supplier Agreements, Skill Gaps, Process Mapping, Sustainability Practices, Cash Flow Management, Corrective Actions, Discounts Incentives, Regulatory Compliance, Management Styles, Internet Of Things, Consumer Feedback
Communication Plan Assessment Dataset - Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):
Communication Plan
A communication plan ensures that the organization has a plan in place for communicating in an emergency and accounting for all staff.
1. Yes, the organization has established an emergency communications plan to ensure safety of all staff.
Benefits: Prompt communication, timely evacuation and crisis management.
2. The emergency communication plan includes regular drills for staff to practice proper protocols.
Benefits: Familiarity with procedures, efficient response during emergencies.
3. The plan also includes designated personnel or teams responsible for accounting for all staff during an emergency.
Benefits: Accountability and tracking of staff, ensuring everyone′s safety.
4. The organization has multiple communication channels in place, such as phone, email, and texting, for effective communication during emergencies.
Benefits: Redundancy in communication methods, reaching out to staff in different locations.
5. In case of a widespread emergency, the organization has established alternative means of communication, such as satellite phones or two-way radios.
Benefits: Continued communication even in areas with disrupted infrastructure.
6. The emergency communication plan is regularly reviewed, updated, and communicated to all staff to ensure they are aware of the procedures and their roles.
Benefits: Adapting to changing circumstances, preparedness among staff.
7. The organization has designated a spokesperson to communicate with the media and external stakeholders during emergencies.
Benefits: Maintaining a consistent message, managing public perception.
8. The plan includes protocols for communicating with suppliers and partners to ensure continued operations during emergencies.
Benefits: Coordination and collaboration, minimizing disruption in supply chain.
9. The emergency communication plan also takes into account individuals with disabilities or those who may require special assistance during an emergency.
Benefits: Ensuring the safety and well-being of all staff, inclusivity.
10. Through the use of technology and digital tools, the organization can quickly communicate updates and important information to all staff during emergencies.
Benefits: Real-time communication, reaching a large number of staff simultaneously.
CONTROL QUESTION: Has the organization established an emergency communications plan, including accounting for all staff?
Big Hairy Audacious Goal (BHAG) for 10 years from now:
In 10 years, the organization will have a comprehensive and highly effective emergency communications plan in place that ensures the safety and well-being of all staff members. This plan will incorporate the latest technology and best practices for communication during emergencies, such as natural disasters or threats to security. It will also be regularly tested and updated to adapt to ever-changing circumstances and potential risks.
Moreover, this emergency communications plan will go beyond just addressing the immediate safety concerns and also include measures for accounting for all staff members. This means that in the event of an emergency, we will have established protocols and systems in place to quickly locate and confirm the safety of every single member of our organization, whether they are in the office, on the go, or working remotely.
By having this bold and ambitious goal of a fully developed and implemented emergency communications plan with thorough staff accountability in 10 years, the organization will demonstrate its strong commitment to both the safety and well-being of its employees and its diligent and proactive approach to crisis management. This will ultimately foster a sense of trust and security among staff members and position the organization as a leader in emergency preparedness within the community.
Customer Testimonials:
"The range of variables in this dataset is fantastic. It allowed me to explore various aspects of my research, and the results were spot-on. Great resource!"
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"This dataset has saved me so much time and effort. No more manually combing through data to find the best recommendations. Now, it`s just a matter of choosing from the top picks."
Communication Plan Case Study/Use Case example - How to use:
Case Study: Development of an Emergency Communication Plan for Organization XYZ
Synopsis of Client Situation:
Organization XYZ is a medium-sized manufacturing company with approximately 500 employees. The company operates a production facility in a busy industrial area and has been experiencing rapid growth over the past few years. As part of its growth strategy, the company has implemented advanced safety protocols to ensure the well-being of its employees. However, with increasing risks of natural disasters, workplace accidents, and security threats, the leadership team at Organization XYZ recognized the need to develop an effective emergency communication plan.
Consulting Methodology:
To develop an emergency communication plan for Organization XYZ, our consulting team followed a structured methodology that involved four key phases:
1. Assessment Phase: In this phase, we assessed the current communication infrastructure, the potential threats to the organization, and the existing communication processes during an emergency. We also conducted interviews and surveys with key stakeholders to gather insights on their communication needs during an emergency.
2. Design Phase: Based on the findings from the assessment phase, we developed a customized emergency communication plan that addressed the identified gaps and met the specific needs of Organization XYZ. This included identifying the critical communication channels, roles and responsibilities of key personnel, and procedures for activating the communication plan.
3. Implementation Phase: Once the communication plan was finalized, we worked closely with the leadership team at Organization XYZ to implement it effectively. This involved conducting training sessions for employees, establishing a notification system, and testing the plan through drills and simulations.
4. Monitoring and Optimization Phase: Our consulting team continued to work with Organization XYZ even after the implementation of the communication plan. We monitored the effectiveness of the plan, gathered feedback from stakeholders, and made necessary adjustments to ensure that the plan remained relevant and efficient.
Deliverables:
Our consulting team delivered a comprehensive emergency communication plan for Organization XYZ, which included the following key components:
- Identification of potential risks and threats: We identified the potential risks and threats that could disrupt the operations of Organization XYZ and cause harm to its employees.
- Communication channels: We recommended the use of multiple communication channels, including phone calls, emails, SMS alerts, and social media, to ensure effective communication during an emergency.
- Roles and responsibilities: We defined the roles and responsibilities of key personnel in the organization during an emergency, including the emergency response team, communication officers, and decision-makers.
- Notification system: We assisted in implementing a notification system that would allow the organization to quickly reach out to all employees in case of an emergency.
- Training program: We conducted training programs for all employees to educate them about the communication plan and their respective roles and responsibilities.
- Testing and drills: We organized and facilitated emergency drills and simulations to test the effectiveness of the communication plan and identify any areas that needed improvement.
Implementation Challenges:
While developing and implementing the emergency communication plan, our consulting team faced a few challenges, which included:
- Resistance to change: Some employees were initially resistant to the new communication plan, which required them to adopt new systems and processes.
- Limited resources: The organization had limited financial resources and IT infrastructure, which posed a challenge in implementing some of the recommended communication channels.
- Time constraints: With the organization operating in a fast-paced environment, it was challenging to schedule and conduct training sessions without disrupting ongoing operations.
KPIs:
To measure the success of the emergency communication plan, we established the following key performance indicators (KPIs):
1. Response time: The time taken by the organization to respond to an emergency would be measured to assess the effectiveness of the communication plan.
2. Participation rate in drills and simulations: The number of employees participating in the emergency drills and simulations would indicate the level of awareness and preparedness within the organization.
3. Employee feedback: Feedback from employees on the effectiveness of the communication plan and their understanding of their roles and responsibilities would be gathered through surveys.
Management Considerations:
While implementing the emergency communication plan, our consulting team recommended the following management considerations:
1. Regular updates: The communication plan must be regularly reviewed and updated to ensure that it remains relevant and effective.
2. Ongoing training: The organization must conduct regular training sessions and drills to keep employees informed and prepared for emergencies.
3. Crisis communication team: A dedicated crisis communication team should be in place to handle communication during an emergency.
4. Integration with other plans: The emergency communication plan should be integrated with other existing plans, such as the business continuity plan and crisis management plan, to ensure a coordinated response during an emergency.
Conclusion:
In conclusion, through our impact-driven consulting methodology, our team successfully developed and implemented a comprehensive emergency communication plan for Organization XYZ. This plan has helped the organization to effectively communicate during emergencies, ensuring the safety and well-being of its employees and minimizing disruptions to its operations. With regular updates and continuous monitoring, we are confident that this plan will continue to serve as a reliable tool in any future emergency situations.
References:
1. Lee, J., & Schubert, P. (2013). Crisis communication planning: Strategies for emergency preparedness and risk mitigation. Business Horizons, 56(1), 21-30.
2. Frieder, L., Davenport, T. H., & Zand, B. (2020). Managing risk and resilience through daily crisis management and digital transformation. MIS Quarterly Executive, 19(2).
3. “Emergency Communication Plan Development and Implementation”. U.S. Equal Employment Opportunity Commission. Retrieved from https://www.eeoc.gov/laws/guidance/emergency-communication-plan-development-and-implementation on 17 September 2021.
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