Knowledge Management System Toolkit

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Save time, empower your teams and effectively upgrade your processes with access to this practical Knowledge Management System Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Knowledge Management System related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Knowledge Management System specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Knowledge Management System Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 951 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Knowledge Management System improvements can be made.

Examples; 10 of the 951 standard requirements:

  1. How do you convince senior management that money spent on managing your organizations knowledge is more important than some other seemingly critical expenses that your organization needs to incur?

  2. How does your organizations knowledge management system support its ecological and ethical agendas, as enhancing the understanding of the environmental impact of decisions made in business?

  3. What kind of knowledge management strategies and practices should organizations adopt to enable sharing big data know-how that is potentially dispersed across business units?

  4. Is the it department maintaining current knowledge of changing data breach, information security and information privacy laws, rules, directives, standards and guidance?

  5. Does this mean that having data is always good, that having more data and extracting more Knowledge from it is better, and that knowledge can be derived only from data?

  6. What would be your reaction if a consultant tried to convince you that knowledge management would make your organization the most competitive organization in existence?

  7. What are the factors that influence the success of codification strategies for knowledge management as a feedback-mechanism where your organization develops software?

  8. Is this the propensity to apply knowledge and skill to generate measurable outcomes, or is it a willingness to take action without concern for competency and skill?

  9. Project management: are there sufficient numbers of procurement and program staff with required knowledge and skills to implement and administer the contracts?

  10. Has management determined to an adequate extent the knowledge and skills needed to perform a particular job and is this information used in the hiring process?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Knowledge Management System book in PDF containing 951 requirements, which criteria correspond to the criteria in...

Your Knowledge Management System self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Knowledge Management System Self-Assessment and Scorecard you will develop a clear picture of which Knowledge Management System areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Knowledge Management System Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Knowledge Management System projects with the 62 implementation resources:

  • 62 step-by-step Knowledge Management System Project Management Form Templates covering over 1500 Knowledge Management System project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Monitoring and Controlling Process Group: What departments are involved in its daily operation?

  2. Human Resource Management Plan: What were things that you did well, and could improve, and how?

  3. Team Member Performance Assessment: What are best practices in use for the performance measurement system?

  4. Stakeholder Analysis Matrix: Vulnerable groups; who are the vulnerable groups that might be affected by the Knowledge Management System project?

  5. Project Schedule: Are there activities that came from a template or previous Knowledge Management System project that are not applicable on this phase of this Knowledge Management System project?

  6. Responsibility Assignment Matrix: What do people write/say on status/Knowledge Management System project reports?

  7. Schedule Management Plan: Does the ims include all contract and/or designated management control milestones?

  8. Cost Baseline: Is the requested change request a result of changes in other Knowledge Management System project(s)?

  9. Quality Metrics: Can visual measures help you to filter visualizations of interest?

  10. Requirements Documentation: How linear / iterative is your Requirements Gathering process (or will it be)?

 
Step-by-step and complete Knowledge Management System Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Knowledge Management System project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Knowledge Management System project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Knowledge Management System project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Knowledge Management System project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Knowledge Management System project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Knowledge Management System project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Knowledge Management System project with this in-depth Knowledge Management System Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Knowledge Management System projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Knowledge Management System and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Knowledge Management System investments work better.

This Knowledge Management System All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.