Portfolio Health and Application Portfolio Management Kit (Publication Date: 2024/03)

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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:



  • How much does it cost to maintain your current application portfolio mix in long term support?
  • Are there any outstanding environmental, health and safety fines or penalties in the leasing organizations property portfolio?
  • Which assets should be included in a public health emergency response portfolio?


  • Key Features:


    • Comprehensive set of 1529 prioritized Portfolio Health requirements.
    • Extensive coverage of 114 Portfolio Health topic scopes.
    • In-depth analysis of 114 Portfolio Health step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 114 Portfolio Health case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Legacy Modernization, Version Control, System Upgrades, Data Center Consolidation, Vendor Management, Collaboration Tools, Technology Investments, Portfolio Optimization, Accessibility Testing, Project Documentation, Demand Management, Agile Methodology, Performance Management, Asset Management, Continuous Improvement, Business Analytics, Application Governance, Risk Management, Security Audits, User Experience, Cost Reduction, customer retention rate, Portfolio Allocation, Compliance Management, Resource Allocation, Application Management, Network Infrastructure, Technical Architecture, Governance Framework, Legacy Systems, Capacity Planning, SLA Management, Resource Utilization, Lifecycle Management, Project Management, Resource Forecasting, Regulatory Compliance, Responsible Use, Data Migration, Data Cleansing, Business Alignment, Change Governance, Business Process, Application Maintenance, Portfolio Management, Technology Strategies, Application Portfolio Metrics, IT Strategy, Outsourcing Management, Application Retirement, Software Licensing, Development Tools, End Of Life Management, Stakeholder Engagement, Capacity Forecasting, Risk Portfolio, Data Governance, Management Team, Agent Workforce, Quality Assurance, Technical Analysis, Cloud Migration, Technology Assessment, Application Roadmap, Organizational Alignment, Alignment Plan, ROI Analysis, Application Portfolio Management, Third Party Applications, Disaster Recovery, SIEM Integration, Resource Management, Automation Tools, Process Improvement, Business Impact Analysis, Application Development, Infrastructure Monitoring, Performance Monitoring, Vendor Contracts, Work Portfolio, Status Reporting, Application Lifecycle, User Adoption, System Updates, Application Consolidation, Strategic Planning, Digital Transformation, Productivity Metrics, Business Prioritization, Technical Documentation, Future Applications, PPM Process, Software Upgrades, Portfolio Health, Cost Optimization, Application Integration, IT Planning, System Integrations, Crowd Management, Business Needs Assessment, Capacity Management, Governance Model, Service Delivery, Application Catalog, Roadmap Execution, IT Standardization, User Training, Requirements Gathering, Business Continuity, Portfolio Tracking, ERP System Management, Portfolio Evaluation, Release Coordination, Application Security




    Portfolio Health Assessment Dataset - Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):


    Portfolio Health


    Portfolio health refers to the overall financial sustainability of a company′s application portfolio, including the cost of maintaining the current mix of applications in long term support.


    1. Utilize a cost-benefit analysis to identify and prioritize applications for replacement or retirement. Benefit: Helps make informed decisions on which applications to keep or phase out based on cost considerations.

    2. Implement application rationalization to consolidate redundancies and reduce maintenance costs. Benefit: Increases efficiency and cost savings by streamlining the portfolio.

    3. Use agile methodology to modernize legacy applications in a cost-effective and timely manner. Benefit: Allows for faster development and deployment of new applications, reducing long-term maintenance costs.

    4. Embrace cloud computing to reduce infrastructure and maintenance costs for applications. Benefit: Shifts cost burden to the cloud provider and allows for scalability and flexibility in portfolio management.

    5. Conduct regular audits and assessments to identify underutilized or obsolete applications for decommissioning. Benefit: Frees up resources and eliminates unnecessary maintenance costs.

    6. Integrate IT portfolio management tools to gain visibility and control over the entire application landscape. Benefit: Streamlines decision-making and improves portfolio governance.

    7. Collaborate with business stakeholders to align application strategy with business objectives and eliminate redundant or low-value applications. Benefit: Maximizes value and reduces overall costs of maintaining the portfolio.

    8. Implement a regular review process to ensure the portfolio is continuously updated and optimized. Benefit: Helps identify potential cost-saving opportunities and improves overall portfolio health.

    CONTROL QUESTION: How much does it cost to maintain the current application portfolio mix in long term support?


    Big Hairy Audacious Goal (BHAG) for 10 years from now:
    In 10 years, my goal for Portfolio Health would be to have maintained a sustainable and cost-efficient portfolio mix that requires minimal long term support costs. This means that we have successfully modernized and optimized our application portfolio, reducing complexity and technical debt while also leveraging new technologies and approaches.

    Our goal is to achieve a 50% reduction in long term support costs for the application portfolio compared to current levels. This will require proactive management and continuous improvement of our portfolio, identifying and retiring redundant or legacy applications, and incorporating efficient processes and tools for maintenance and updates.

    Achieving this goal will not only result in significant cost savings for our organization, but it will also increase overall productivity and agility as well as improve user satisfaction. Our team will be able to focus on innovation and strategic initiatives rather than spending time and resources on managing and maintaining outdated systems.

    We will also strive to ensure that our portfolio remains aligned with our business goals and objectives, constantly evaluating and adjusting as needed to support our growth and evolution. Ultimately, our 10-year goal is to have a highly optimized and cost-effective portfolio that serves as a strong foundation for our organization′s future success.

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    Portfolio Health Case Study/Use Case example - How to use:



    Synopsis:

    Portfolio Health is a leading consulting firm that specializes in analyzing and maintaining application portfolios for their clients. The firm helps organizations optimize their IT investments, reduce costs and risks, and align technology with business objectives. One of their clients, a large multinational company, approached Portfolio Health to assess the cost of maintaining their current application portfolio mix in long term support. The company was concerned about the increasing costs and potential risks associated with managing a large and complex software portfolio.

    Consulting Methodology:

    To address the client′s concerns, Portfolio Health utilized a comprehensive and data-driven approach to analyze the cost of maintaining the current application portfolio mix. The key steps in the methodology included:

    1. Discovery phase: This involved collecting information about the client′s current application portfolio, including the number of applications, their age, functionality, and maintenance costs.

    2. Categorization of applications: Portfolio Health categorized the applications into three categories – critical, important, and non-essential, based on their business impact and complexity.

    3. Estimating maintenance cost: The consulting team used various industry benchmarks, including those from Gartner, to estimate the annual cost of maintaining each category of applications.

    4. Identifying risks: Portfolio Health conducted a risk assessment of the applications to identify potential risks associated with maintaining them in the long term.

    5. Developing a roadmap: Based on the assessment, the consulting team developed a roadmap for optimizing the application portfolio and reducing maintenance costs.

    Deliverables:

    The deliverables from the consulting engagement included:

    1. Application portfolio assessment report: A detailed report that provided insights into the current application portfolio mix, its maintenance costs, and potential risks.

    2. Maintenance cost analysis: A breakdown of maintenance costs by application category, including the cost of legacy applications and the cost of maintaining unsupported applications.

    3. Risk assessment report: A report that identified potential risks associated with maintaining the current portfolio in the long term, such as increased costs, security vulnerabilities, and lack of agility.

    4. Optimization roadmap: A roadmap that outlined the recommended changes to the application portfolio, including application retirement, consolidation, and modernization initiatives.

    Implementation Challenges:

    The main challenges faced during the implementation of this consulting engagement were:

    1. Lack of accurate data: The consulting team faced challenges in obtaining accurate and comprehensive data on the client′s application portfolio. This was due to the fragmented nature of the client′s IT landscape and limited documentation.

    2. Resistance to change: The optimization roadmap suggested retiring some applications, which were perceived as important by certain business units. This led to resistance to change and required careful communication and stakeholder management.

    KPIs:

    The success of the consulting engagement was measured using the following key performance indicators (KPIs):

    1. Reduction in maintenance costs: The primary KPI was the reduction in the annual cost of maintaining the application portfolio. The target set by the client was a 20% reduction in costs over the next three years.

    2. Application retirement: The number of applications retired and their impact on maintenance costs were also tracked.

    3. Risk mitigation: The consulting team monitored the progress in mitigating potential risks associated with maintaining the current application portfolio mix.

    Management Considerations:

    The consulting engagement provided valuable insights to the client′s senior management, which helped them make informed decisions about their application portfolio strategy. Key management considerations included:

    1. Identification of cost-saving opportunities: The assessment revealed cost-saving opportunities, such as retiring redundant applications, consolidating similar applications, and modernizing legacy applications, which could result in significant cost savings for the organization.

    2. Mitigating risks: The risk assessment highlighted potential risks associated with maintaining a large and complex application portfolio. The management team used these insights to develop risk mitigation strategies.

    3. Alignment with business objectives: The roadmap developed by Portfolio Health helped the client align their application portfolio with their business objectives. By retiring non-essential applications and investing in critical applications, the company was able to improve business performance and reduce costs.

    Conclusion:

    In conclusion, the consulting engagement provided by Portfolio Health helped the client gain a better understanding of the cost of maintaining their current application portfolio mix. The assessment and optimization roadmap enabled the company to identify potential cost-saving opportunities and mitigate risks associated with maintaining a large and complex portfolio. The data-driven approach and implementation of best practices from industry research helped the client achieve their goal of reducing maintenance costs by 20% over the next three years. This case study demonstrates how Portfolio Health′s expertise in application portfolio management and cost analysis can help organizations optimize their IT investments and align technology with business objectives.

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